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USE GUIDELINES
FOR ARCHIVES & SPECIAL COLLECTIONS
-
To obtain materials, the
Researcher must sign-in with the
staff on duty and provide
positive identification and signature in the
Archives and Special Collections Guest
Book
(Student I.D./Driver's License).
-
All
briefcases, portfolios,
handbags and backpacks must be
placed underneath
the seating area, off of the work space.
- All materials are to be used only
in the Archives Department, unless permission
is granted
for use elsewhere in the Library.
-
Laptop computers and
tape recorders may be used if they do not disturb other patrons.
Personal reproduction devices are not permitted in Archives.
This includes personal
copiers and digital cameras. The
Archives staff will make the decision on what can
be reproduced.
-
Absolutely no food or drink,
including water, is allowed in the Archives and
Special Collections
Department. Water fountains are available on each floor, and
there
is a Student Lounge available on the first floor as you enter the
Library.
-
Only Pencils should be used for taking notes, no pens are
allowed in the work space.
No marking, writing, or erasure upon
collection materials is permitted.
-
Extreme care should be
exercised when handling fragile items. Gloves should be
used,
and may be requested from the staff.
-
Use
only one box at a time. Remove only one folder at a time. Do not
remove items
from the folders.
-
The
exact order and arrangement of the papers must be maintained. If any
mistake
is discovered, please call it to the attention of an Archives
staff member. Do not
rearrange the items yourself.
-
In
citing these materials, please cite the full name of the collection
and the full name
of the archive and Fayetteville State University.
Examples:
-
In the Charles W. Chesnutt
Collection [Box#], Charles
W. Chesnutt Library, Archives & Special
Collections,
Fayetteville State University, 1200 Murchison Road,
Fayetteville, North Carolina 28301.
-
Fayetteville State Teachers
College Catalog. Fayetteville,
N.C.: Fayetteville State Teachers
College Press, 1940-1941.
Charles W. Chesnutt Library, Archives &
Special Collections,
Fayetteville State University, 1200 Murchison Road,
Fayetteville,
North Carolina 28301.
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Some collections contain
restriction on their use. It is the responsibility of the researcher
to
meticulously abide by the restrictions. With the exception of University
Archives, all
manuscripts, tapes, photographs, and books are protected by
provisions of the US
copyright law and by the laws governing libel and
invasion of privacy. The user must
assume full responsibility for all
legal questions that may arise from the use of Archives
and Special
Collections materials.
-
All users must secure
permission to publish material from the Archives
and Special
Collections. It is understood that the user agrees to provide the Archives
and Special
Collections, Charles W. Chesnutt Library with
one copy of any
publication derived from
materials in the Archives and Special Collections
and that any applicable publication
fees will be the responsibility of the
user.
-
Smoking, eating, or
drinking, this includes water, is strictly prohibited in the Archives
and
Special Collections Area. There is a student lounge located on the first
floor of
the Library.
Policy On Photocopying:
Photocopying and other mechanical reproduction of selected
materials may be requested.
Archives &
Special Collections staff reserve the right to deny reproduction of any
materials.
The patron is responsible for paying for the reproduction of
materials.
-
Specific restrictions placed
on some collections by the donor
may restrict the ability to provide
copies.
-
Special Collections will not allow the
reproduction of entire
collections or large
portions of them.
-
Special Collections also reserves the
right to refuse the copy
of items that are fragile or may in any way be damaged by
copying.
-
Copies are for patron's
personal research needs. They are not to be placed in another
institution.
Special Collections reserves the right to request that patrons return all
copies to the Special Collections at the end of their research.
-
A list of items that are
desired for consideration to be photocopied should be given
to Archives &
Special Collections staff. Items should be left in their original folder,
box, container, etc., and in their original order. They are not to be
separated from
their source.
My signature below certifies that I have read the policies and procedures
governing the
use of materials in the Archives & Special Collections
Department of the Charles W.
Chesnutt Library and that I understand and
shall abide by those policies and procedures.
_____________________________________________________________________
___________________________
Signature
Date
(rev January
2005 jsw) |
